The last few weeks have seen a lot of breaking news on coronavirus, also known as COVID-19, and although our lives have not been affected by the virus that much – perhaps there are fewer people exchanging hugs or shaking hands – we can already see some drastic economic changes looming on the horizon.

Some companies may need to reduce their business activities, and are overwhelmed with well-meaning information, but may not know what to do and what the consequences for their businesses may be. What really concerns us the most is that we see people suffering financially – either founders, who are responsible for the income and the responsibility of multiple employees freelancers losing their jobs due to cancelled contracts, events or fairs, or employees themselves.

Companies are strongly encouraging their employees to minimize personal travel and the number of external visitors coming into their offices, and are also advising employees to start working from home (WFH), in order to reduce the chances of infection. Just because you are in a low-risk group doesn’t mean all your co-workers are, or that they aren’t living with someone who is. So, please flag any personal travel and be transparent with your employer.

In view of this stressful situation, we have decided to support companies by offering advice, information-processing and decision-making, since we know the in’s and out’s of remote work. Our assistance includes a range of practical measures to ensure that you can effectively manage your risk and that companies can continue to practice their business safely:

  • Is working from home realistic for the whole team or only for specific departments? How could workflows be re-structured, so that nothing falls through the cracks?
  • How can managers make sure that people are really working whilst on home office?
  • Which tools needs to be implemented in order to align teams and establish effective lines communication?
  • Business travel is now restricted to essential travel only. What does this mean for your internal communication?
  • Can recruiting simply move all interviews to virtual meetings?
  • How can you maintain loyalty and team spirit when everyone is working from home?

This is only the beginning of what an effective contingency plan looks like…

By sharing our knowledge and experiences from over 7 years of working with a complete remote team (without any office) is part of our multi-phased approach to supporting our clients and friends in the biggest challenge of preparing for the next phase of this crisis: remote work.

We will make possible what would otherwise take months, if not years of preparation. We guide you through remote team structures, and support you to make informed, risk-minimising decisions about how they work.

We’re moving towards virtual work. Companies need to reorganise, as the holistic change toward remote work signifies an important cultural change.

The best time to prepare was last week, the second best time is right now!

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